Explore a Career with Xclusive Trading Inc

Reporting directly to the CEO / VP, the Executive Assistant works independently to perform a wide range of complex and confidential administrative and clerical support duties. This role requires excellent communication and interpersonal skills, the ability to interface with a wide range of internal and external contacts, and a thorough understanding of company policies and procedures.

• Provide comprehensive administrative support to the highest-ranking executive(s) in the organization

• Serve as the principal administrative contact and liaison with all company constituents and external contacts

• Develop, implement, and administer departmental office systems and procedures

• Review, assess, route, answer, and monitor follow-up action steps on correspondence

• Gather and analyze information required for administrative reporting

• Prepare and edit letters, memoranda, reports, presentations, and other materials

• Use multiple technical applications including word processing, database management, spreadsheets, graphics, and presentation software

• Manage complex calendars and arrange meetings, appointments, and travel

• Coordinate events including conferences, seminars, and off-sites

• Purchase and maintain inventory of office supplies

• Perform research and summarize findings for executive review

• Create and maintain filing systems

• Answer and route phone calls, mail, and email; handle information dissemination as needed

• 5+ years of related experience with proven office administration and customer service skills

• Solid working knowledge of office processes, business policy development, and related computer software

• Proven interpersonal skills with experience providing complex administrative support in a high-profile environment with tact and diplomacy

• Experience managing multiple deadlines and working to a budget

• Ability to work across teams and with a variety of projects and constituencies

High level of discretion and professionalism with confidential information