Position Overview

The Accounting Associate will support day-to-day accounting operations across accounts payable, accounts receivable, reconciliations, and financial data management. This role is responsible for ensuring financial transactions are accurate, organized, and processed in a timely manner.

This position will play a key role in building scalable accounting processes and supporting the overall financial health of the organization. The Accounting Associate will work closely with the Controller and cross-functional teams to maintain operational efficiency and data integrity.

Key Responsibilities

Accounts Payable & Vendor Management

- Process, code, and enter vendor invoices accurately
- Maintain vendor records, including W-9s and contact information
- Track and prepare payment schedules for review
- Monitor AP aging and follow up on outstanding items
- Support vendor communication and issue resolution

Accounts Receivable & Payment Tracking

- Assist with invoice generation and distribution
- Track incoming payments and apply them appropriately
- Maintain accurate customer account records
- Support follow-up on outstanding balances and discrepancies

Reconciliations & Month-End Close Support

- Perform bank and credit card reconciliations
- Assist in preparing journal entries for review and approval
- Track prepaid expenses and recurring costs
- Support accrual preparation and financial close processes
- Maintain organized documentation for audit readiness

Expense & Utilities Management

- Reconcile recurring expenses including utilities, rent, and subscriptions
- Monitor expense trends and flag anomalies or variances
- Assist in tracking contracts and recurring financial obligations

Dispute & Exception Management

- Track and manage billing discrepancies, chargebacks, and disputes
- Coordinate with internal teams to resolve issues efficiently
- Maintain documentation and reporting on dispute trends

Financial Data & Reporting Support

- Ensure accurate coding and classification of transactions
- Maintain clean and consistent general ledger data
- Pull and prepare standard reports for internal review
- Assist with audit support and financial documentation

Administrative & Operational Support

- Manage incoming financial mail and documentation
- Track checks, payments, and related records
- Maintain organized digital and physical filing systems

Process Improvement & Ownership

- Document workflows and standard operating procedures (SOPs)
- Identify inefficiencies and recommend process improvements
- Support implementation of new systems and tools as the organization scales

Qualifications

- 1–3+ years of experience in accounting, finance, or related field
- Strong attention to detail and organizational skills
- Proficiency in Excel and basic accounting systems
- Ability to manage multiple tasks and prioritize effectively
- Strong communication skills and ability to work cross-functionally

Success in This Role

- Accurate and timely processing of financial transactions
- Clean and well-maintained financial records